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Comprehensive rental management software for complex operations

No matter where your business operates, inspHire Corporate is a multi-company, multilingual, multi-base currency enterprise level rental ERP for hire and rental organizations that need a consolidated view of their global operations and performance.

inspHire Corporate
Global ERP System Functionality | inspHire Corporate

Global ERP System Functionality

Deliver a superior level of control with inspHire Corporate’s ERP system functionality. inspHire offers a global system with the ability to see equipment from multiple companies within one centralized view. This powerful software also provides a full suite of features managing multi-company, multi-lingual and multi-currency operations.

  • View your rental equipment from multiple companies within one consolidated view.
  • Create your quotes and rental contracts in any currency with multi-currency functionality.
  • Link to multiple ERP and finance solutions to centralize your operations.
  • Automate your workflow with the Action Configuration Functionality and SmartViews.
  • Connect with your third-party products with the inspHire API.
  • Customize the system to however you and your team wish to utilize it.
Rental, Purchase & Sales Order Processing | inspHire Corporate

Rental, Purchase & Sales Order Processing

Dramatically reduce the time it takes to rental process orders. Deploy features and functionality across your rental business that will help your team manage processes with less effort and maximize equipment utilization.

  • Instantly create quotes and seamlessly convert them to rental contracts or sales orders.
  • Flexible discount and pricing structures can be set up for product ranges or for specific customers.
  • Confidently commit to bookings with full visibility of your equipment availability.
  • Advanced purchase order processing allows automatic re-ordering, preferred supplier pricing, multiple levels of authorization.
  • Manage kits and packages with ease, enter one system price and auto distribute costs across all kit components for accurate ROI and utilization reports.
Planning, Logistics & Scheduling | inspHire Corporate

Planning, Logistics & Scheduling

Say hello to hassle-free transport by ensuring all teams are in the right place, at the right time, with all necessary documents needed. Discover the wide range of flexible features that inspHire Corporate offers in order to help you improve the cost and productivity of your logistics management. Simplify the movement of your workforce and equipment with inspHire, so you can focus on keeping your customers happy.

  • Manage all logistical activities, including third party transport.
  • Simply allocate your drivers to deliveries, collections, warehouse transfers and third-party transport.
  • Assign weight limitations or spread items across different vehicles to avoid overloading.
  • Email delivery and collection notes and other key information directly to your customers.
  • Manage logistics from one centralized location or spread responsibility across multiple warehouses.
  • Dynamically allocate qualified team members to breakdown and workshop jobs.

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Find out what we can do for your business with a free demo.

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Service, Maintenance & Repair | inspHire Corporate

Service, Maintenance & Repair

From managing inventory, keeping on top of certification, to analyzing the breakdown of servicing costs - start building your digital strategy by simplifying all workshop activity with inspHire. Not only can you make efficiencies with flexible fleet management, but you can also gain full visibility of your return on investment.

  • Simply book items in and out of service or repair and test equipment to ensure its compliant.
  • Easily allocate parts and labor to jobs in seconds, and analyze the ROI on each job afterwards.
  • Build a historical archive of works jobs, providing an overview of rental equipment performance.
  • Create letters to inform customers of the loss or damage, with embedded photographic evidence.
  • Track profit and loss on repairs with built in costing functionality.
  • Charge a client for internal repairs, including timesheet entry for engineers.
Flexible Accounting & Finance | inspHire Corporate

Flexible Accounting & Finance

Make data-driven decisions with ease by uncovering financial insights into your rental business. From effortless invoice runs and KPI reports to analysis of customer spend and loyalty, reduce the administrative burden of entering transactions and take advantage of inspHire’s rental software. inspHire Corporate offers a range of flexible features that can streamline your financial processes, ultimately allowing you to gain valuable insight into asset performance, cost, and generated revenue.

  • Accurately raise and produce thousands of hire, sales and workshop invoices in minutes.
  • Capture a full picture of your ROI with the fixed asset cost and depreciation.
  • Consolidate invoices at site and customer levels, and send them out on mass scale.
  • Integrate with your favorite Accounting and Finance solution to gain full visibility.
  • Capture your ROI by cross referencing your depreciation, rental revenue and servicing costs.
  • Easily analyze the utilization of your equipment to identify where savings can be made.
Customisable Reports | inspHire Corporate

Customizable Reports

Extensive business intelligence dashboards and customizable reports give you the tools needed to gain a clear understanding of how your business, operations and rental equipment are performing. Our comprehensive rental management software enables you to make informed business decisions.

  • Rich reporting suite as standard, from financial, operational to business critical.
  • Produce your own custom reports using SAP Crystal Reports.
  • Email reports to internal staff or customers automatically with the built-in report scheduler.
  • Create live rental reports showing what’s out where, revenue by product group and more.
  • Instantly see the utilization and ROI of your rental equipment.
  • Reminders and exception reports give you the ability to change things fast.

Discover inspHire’s additional digital solutions that can further improve your hire and rental processes


Serve your customers 24 hours a day with minimal effort. Remove data input from rental desk staff and put customers in control by allowing them to; access current and historical contracts, extend or end rental periods, build new contracts, access all other key documents as well as easily see what equipment you have on rent and contracts due to end.

AP Automation

An integrated product suite to automate supplier invoice processing, eliminating manual input, improving efficiency, saving time and costs with seamless integration with Documation, specialists in accounts payable (AP) automation.

Electronic Invoicing (EDI)

Implement a prompt invoicing procedure; send invoices in bulk or set recurring invoicing. Integration with Tradex allows you to do business electronically; remove labor-intensive data entry, save manual intervention, human error and create a log of information.

Document Storage

Scan to PDF allows you to scan documents either in bulk or individually and attach them to equipment or contracts. Easily access stored documents, send business documents to multiple locations at the click of a button and re-print or email copy documents to customers.

Smart View Reminders

Set auto task reminders on rental contracts, sales orders, purchase orders, workshop jobs, services and inspections so that you can immediately see the information relevant to you, helping improve efficiency and customer service.


React immediately and make important business decisions with real-time information presented in an easy to digest format, showing you how you are doing today, how you did yesterday, last week or last year.

Email Marketing Integration

Innovative integration with MailChimp allows you to; segment data to send personalized email marketing campaigns, analyze performance and create follow-up activities to ensure you’re communicating with right people at the right time.

PAT Testing

Seamlessly read and store PAT test results in inspHire with SimplyPats, ensuring your rental equipment is legally compliant at all times; flag tests due or overdue, create certificates for related equipment, log a record of all tests and track the history of PAT tested equipment.

Solutions & resources

Looking for more information? These resources may interest you:

Get in touch today

If you’d like to find out more about inspHire Corporate and how we could improve your business performance, please get in touch today.