What is cloud ERP software?

Cloud ERP is a specific kind of enterprise resource planning (ERP) system hosted on the cloud. In other words, the software and data are stored and accessed over the internet rather than through on-premises servers. 

Cloud-based ERP solutions give businesses a modern and flexible way to manage their operations more efficiently. It provides improved accessibility, scalability, flexibility, real-time visibility and enhanced data security. 

This guide to cloud ERP software will help you better understand how cloud technology works as well as its benefits, features and implementation.

Benefits of cloud ERP software

Cloud ERP software offers several advantages over traditional on-premises ERP systems, including cost savings, scalability, improved accessibility, real-time visibility and enhanced data security.

Firstly, it eliminates the need for businesses to invest in expensive hardware infrastructure. With a cloud-based system, businesses can save on hardware costs and avoid the complexities of maintaining servers. In addition, cloud-based ERP solutions are scalable. Organizations are able to easily scale up or down their resources based on their needs, meaning that they can adapt to operational changes without the need for major investments.

One of the most significant benefits of cloud ERP software is its ability to provide real-time insights about business operations. Cloud technology offers improved accessibility, so users across the business can access the system using any device with an internet connection anywhere at any time. The increased visibility enables remote work and collaboration, which is especially beneficial for organizations with multiple locations or remote employees. Businesses can also access up-to-date information about inventory levels, sales orders, production schedules and more. This unique functionality enables better decision-making and improves overall efficiency.

Lastly, cloud-based ERP solutions enhance data security. A reputable cloud provider will employ advanced security measures to protect sensitive business data. These measures include encryption, firewalls and regular data backups to ensure that data is safe from unauthorized access, loss or damage.

Key features of cloud-based ERP software

Cloud ERP software has a range of key features that help streamline operations and improve efficiency. Some of the key features include:

• Centralized data storage: Businesses can store data in one central location, making it much easier to manage and access.
• Real-time reporting and analytics: Generate real-time reports and analytics, providing valuable insights into your operations.
• Mobile access: Users can access the system from mobile devices, allowing for greater flexibility and productivity.
• Integration capabilities: A robust cloud-based ERP solution will be able to integrate with other systems, such as customer relationship management (CRM) platforms, to ensure seamless data flow and collaboration.
• Scalability: Users can configure the system based on their unique needs, ensuring the business is future-proof and the ERP can continue to grow alongside their operations.
• Automation: Automate various tasks and processes, reducing manual labor, reallocating staff resources and improving efficiency.
• Security: Cloud ERP technology employs heightened security measures, like advanced encryption and consistent data backups, to protect sensitive business data.

These are just some of the key features offered by cloud ERP technology. These elements can vary depending on the vendor and the needs of the business. Kerridge Commercial Systems (KCS) is proud to provide all of these benefits through our cloud-based ERP offerings. 

Choosing the right software for your business

Choosing the right software is an important yet challenging decision for businesses. Here are some factors to consider when selecting a cloud-based ERP solution: 

• Business needs: Start by identifying the specific needs and requirements of your business. Consider factors such as industry, size, and complexity of operations.
• Scalability and customization: Ensure that the software can scale up or down based on your business needs, as this flexibility will allow you to adapt to future growth or changes in operations. Evaluate the customization options available, as it should allow you to tailor the system to meet your unique business requirements.
• Integration capabilities: Consider the solution's integration capabilities. It should seamlessly integrate with any other business systems you may need. 
• Ease of use: Ease of use is essential for adoption. Choose an intuitive and user-friendly ERP, minimizing the need for extensive training.
• Security: Data security is paramount when selecting cloud ERP Software. Ensure that the vendor employs robust security measures.

Considering these factors and conducting thorough research is a great place to start when choosing the right software that aligns with your specific business needs and goals.

Implementing a cloud-based ERP

Implementing a new cloud-based ERP system requires careful planning and execution. Here are some steps to follow for a successful implementation:

1. Define objectives: Clearly define the goal of implementing the new software to help guide the process and ensure its alignment with business needs.
2. Assess readiness: Evaluate the readiness of your organization for cloud ERP implementation. Determine if the necessary infrastructure, resources and skills are in place.
3. Choose a vendor: Select a reputable vendor that offers cloud ERP software solutions. Important factors to consider include industry experience, customer reviews and support services. KCS solutions are adopted globally by a wide range of businesses, and our unrivaled industry knowledge is based on over 40 years of experience. We have supported many of our customers for over a decade, sharing experiences as their companies and markets have evolved so we can understand their challenges.
4. Plan the implementation: Creating a detailed implementation plan is an important step. Work with your ERP provider to establish a plan that includes milestones, timelines and resource allocation. Assign a dedicated and knowledgeable team to oversee the implementation process. 
5. Data migration: Transfer existing data from legacy systems to the cloud ERP system. Ensure data accuracy and integrity during the migration process.
6. Training and user adoption: Provide comprehensive training to employees on how to use the new software. Encourage user adoption by highlighting the benefits and addressing any concerns.
7. Testing and go-live: Conduct thorough testing of the cloud ERP software to ensure its functionality and compatibility. Once satisfied, go live with the system and monitor its performance.
8. Monitoring and improvement: After the system is live, continuously monitor the performance of the cloud software and gather feedback from users. Identify areas for improvement and make necessary adjustments.

By following these steps and engaging key stakeholders throughout the process, businesses can successfully implement Cloud ERP Software and leverage its benefits.

Interested in taking advantage of the many benefits of cloud-based ERP but need help figuring out where to start? KCS provides specialized software, services and support to deliver fully integrated cloud-based ERP solutions to clients, including wholesalers, distributors, suppliers and retailers from small to large enterprises. Contact us to learn more, or book a free demo today to see the benefits of cloud-based technology in action!